If you’re a small business and have many employees working under the same network, your backup requirements may go beyond the average user. Small businesses need certified, secure and robust solutions that are flexible and can adapt to your company’s growth. We have reviewed over 20 backup and cloud storage services for small businesses in 2015. These 5 are the clear winners. Although CrashPlan is our personal favorite, the other 4 are equally as good. If your business has sensitive data and requires a ‘zero-knowledge’ level of security, go with SpiderOak. They have a plan that can accomodate up to 100 computers for only $600 per month. As always, we recommend you try 2-3 trial versions to see which one you feel the most comfortable with.
|Computers Per Account||Unlimited||Unlimited||3||100||Unlimited|
|Coupons/Promotions||NONE||NONE||NONE||NONE||25% Off (Limited!)|
|Versioning||90 Days||90 Days||30 day versioning||Unlimited||Unlimited|
|Max File Size||500GB||Unlimited||Unlimited||200GB||Unlimited|
|Hard Drive Shipping|
|Security and Privacy|
|OS and Mobile Compatibility|
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6 Things to Look For in a Small Business Online Backup Service
Choosing an online backup service for your business is an important decision. You do not want to regret your choice in the future, so here are a few factors you should look at:
1) Amount of computers supported
As your business grows, you will need more computers backed up. Check out how many computers are supported with the initial plan and much you will be charged for each additional computer in the future. Want to avoid this type of headache? Go with Carbonite. They allow you to back up an unlimited amount of computers.
2) Support for Devices
As a business, you and your employees will most likely be using several computers and devices. This can include desktops, laptops, smartphones, tablets, external USB drives and other similar devices. You will want to use a backup solution that can continuously back up all these devices for your entire network.
4) Storage Space
We live in the digital and this is not going to change in the future. In fact we will likely be creating more data and storing it in more devices. Many backup services offer a limited amount of storage at a cheap price, and then charge you extra for each additional gigabyte of storage. This can result in an constantly increasing monthly price for your backup service. Want to avoid any headaches in the future? Choose a cloud storage provider that provides unlimited storage. That peace of mind of knowing you and your employees will never need to worry about the size of your data is worth gold.
5) Security & Privacy
With all the government spying issues, it is important to choose a company that encrypts your data in a way that only you can have access to it. After all you don’t want your sensitive business and financial data to be leaked out on the web. Out of the 5 solutions on this page, only SOS Backup, Carbonite and CrashPlan offer such a high security encryption protocol. SpiderOak does too, but at a higher fee for small businesses.
Make sure you choose an online backup solution that offers unlimited syncing of all devices. Another important feature for small businesses is file versioning. Your employees might need to access previous versions of each file, in case they want to revert back to older versions. This feature is particularly important for developers, programmers, designers, writers, teachers, engineers, and other types of workers that often work on the same files.
7) Ease of Use
If it’s too complicated, your employees will probably not use it. Even advanced users don’t want to spend hours trying to understand how to use an online backup solution. The good news is that that five solutions reviewed on this page are extremely user-friendly and provide a simple interface and online tutorials for those that are less tech-savvy.
8) Help and Support
Let’s face it, things no matter how robust a software can be, things can occasionally go wrong. It is therefore important to be able to get ahold of a tech support agent at any time if you are encoutering trouble with your backup software. Check if your preferred backup software offers phone, chat, email and/or forum support, even outside business hours. Also, check if the solution you choose offers emergency backup restore options such as door-to-door hard drive shipping. This can be a life-saver for your business in case of an emergency!